Adding EVs to your fleet

Are you involved in vehicle fleet management? Your company deliver products every day ? Then you have a range of costs to consider.

First, there are direct costs: things like depreciation, interest, vehicle repair, maintenance, tires, fuel consumption, insurance, and tax. Then, you have indirect costs: things that are much harder to calculate but can have a significant impact on your business’ profitability.

This guide takes a look at some of the costs of running a vehicle fleet. Then, it shows how our cloud platform can help you keep them under control.



World wide, 20% of the total cost of ownership of car fleets comes from fuel. That makes managing and minimizing fuel consumption a top priority for anybody in car fleet management. Given the volatility of fuel prices, however, it’s easier said than done.


Companies share responsibility for ensuring vehicles are maintained and safe to operate. This means fitting vehicles with essential safety equipment, providing regular service and maintenance checks take place, and responding to issues identified by your drivers. This adds to both your direct and indirect costs, as the increased administrative burden and planning involved can distract from core business when done manually.


Driving is inherently risky, and accidents are a possibility even for the safest driver. This can lead to different costs, from insurance premiums to repairs to vehicle downtime

Unpredictable costs

The costs that are harder to measure can often feel even more challenging to control. Consider the following examples:

  • The cost of staff being off work after an accident
  • The time lost due to repairs and servicing
  • The loss of revenue due to your employees being stuck in traffic
  • The cost and reputational damage of missing a meeting or being very late to a meeting
  • Fines passed down if it’s found you did not fulfill your duty of care
  • Your employees committing driving offenses while using company cars that lead to increased insurance premiums


Dispatchers can view the status of every fleet vehicle on the Live Map to determine which are stopped, which are idling and which are on the move.

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In addition to being all-in-one “hub” for management of all mobile workforce-related functions and resources here you can find a list including some  of the most valuable capabilities of our solution:

  • Contextual field monitoring, including a dynamic daily scheduler, route planner and Live Map
  • Dispatcher notifications, such as delays, ETAs and jobs skipped
  • The mobile driver app, which includes a jobs dashboard and near real-time status information
  • Proof of service, including notes, photos and signatures
  • Last mile end customer notifications (clients ETAs delays, tech IDs, etc.)

Xfleet will give you more time in a day.

Responding to emergencies easily and quickly, see immediately where a technician is and the daily assignment will cut down a lot of time spent on calls. 
For dispatchers and owners, this includes:

  • Automated scheduling and dispatch
  • Intelligent scheduling recommendations
  • Easy customer and job creation
  • Smart notifications, including delays and ETAs
  • Job status monitoring on scheduler plus the Live Map feature
  • Proof of service data
  • Customer experience reviews

Field technicians can utilize:
  • Visibility of dispatched jobs
  • Capture proof of service data, including notes, photos and signatures
  • Near real time status updates
  • Capture travel time and time spent on site

End customers are able to:
  • Receive simple notifications, including job bookings and reminders
  • See last mile notifications, including delays, ETAs and technician IDs
  • Submit reviews
  • Reschedule jobs

Lower fleet size and fuel consumption with planning and tracking
A fleet management solution gives you clear, understandable access to crucial data regarding how your team is using their vehicles.
Xfleet help transport managers plan and optimise their daily vehicle routes, enabling them to reduce both fuel costs and fleet size.

Lower your downtime with Maintenance

With a telematics system, maintenance can be pre-scheduled based on real-time mileage information rather than time intervals. Schedules for oil changes and tune-ups, for example, can be followed with minimal disruption to your core business. So, wear and tear are minimized, lifespan is extended, and vehicle safety is optimized with less administrative work.

Telematics can also provide vehicle diagnostics information, giving insight on the condition of a vehicle and enabling you to act before something goes wrong. That helps minimize downtime and repair costs.

Increase Efficiency

Route Optimization with Advanced Telematics features give you an unprecedented overview of your fleet in near real-time, working using just one app. They help you get the right driver to the right appointment, taking into account weather, traffic, and other factors that might unexpectedly slow things down. This enables you to run a more productive and cost-efficient operation with better ETAs, less time spent stuck in traffic, and less chance of missing important meetings. 

Want to find out more about how fleet management costs can be lowered with a digital solution? Ask for a demo.