Are you involved in vehicle fleet management? Your company deliver products every day ? Then you have a range of costs to consider.

First, there are direct costs: things like depreciation, interest, vehicle repair, maintenance, tires, fuel consumption, insurance, and tax. Then, you have indirect costs: things that are much harder to calculate but can have a significant impact on your business’ profitability.

This guide takes a look at some of the costs of running a vehicle fleet. Then, it shows how our cloud platform can help you keep them under control.

SOME OF YOUR KEY FLEET COSTS

Fuel

World wide, 20% of the total cost of ownership of car fleets comes from fuel. That makes managing and minimizing fuel consumption a top priority for anybody in car fleet management. Given the volatility of fuel prices, however, it’s easier said than done.

Companies share responsibility for ensuring vehicles are maintained and safe to operate. This means fitting vehicles with essential safety equipment, providing regular service and maintenance checks take place, and responding to issues identified by your drivers. This adds to both your direct and indirect costs, as the increased administrative burden and planning involved can distract from core business when done manually.

Driving is inherently risky, and accidents are a possibility even for the safest driver. This can lead to different costs, from insurance premiums to repairs to vehicle downtime

The costs that are harder to measure can often feel even more challenging to control. Consider the following examples:

WHAT CAN A COMPLETE FLEET MANAGEMENT AND LAST MILE DELIVERY SOLUTION DO?

Dispatchers can view the status of every fleet vehicle on the Live Map to determine which are stopped, which are idling and which are on the move.

In addition to being all-in-one “hub” for management of all mobile workforce-related functions and resources here you can find a list including some  of the most valuable capabilities of our solution:

Xfleet will give you more time in a day.

Responding to emergencies easily and quickly, see immediately where a technician is and the daily assignment will cut down a lot of time spent on calls. 

For dispatchers and owners, this includes:

Field technicians can utilize:

End customers are able to:

Lower fleet size and fuel consumption with planning and tracking
A fleet management solution gives you clear, understandable access to crucial data regarding how your team is using their vehicles.
Xfleet help transport managers plan and optimise their daily vehicle routes, enabling them to reduce both fuel costs and fleet size.

With a telematics system, maintenance can be pre-scheduled based on real-time mileage information rather than time intervals. Schedules for oil changes and tune-ups, for example, can be followed with minimal disruption to your core business. So, wear and tear are minimized, lifespan is extended, and vehicle safety is optimized with less administrative work.

Telematics can also provide vehicle diagnostics information, giving insight on the condition of a vehicle and enabling you to act before something goes wrong. That helps minimize downtime and repair costs.

Route Optimization with Advanced Telematics features give you an unprecedented overview of your fleet in near real-time, working using just one app. They help you get the right driver to the right appointment, taking into account weather, traffic, and other factors that might unexpectedly slow things down. This enables you to run a more productive and cost-efficient operation with better ETAs, less time spent stuck in traffic, and less chance of missing important meetings. 

Want to find out more about how fleet management costs can be lowered with a digital solution? Ask for a demo.